If you’re asking a news site to remove an article, what you include in that first message can make or break your chances. A rushed or emotional request rarely works. A clear, respectful, and fact-based one? That’s your best shot.
Here are the top five things to include in a news takedown request that actually gets noticed.
Learn More: How to Remove a News Article from Google
1. A Clear, Direct Subject Line
Editors and journalists get hundreds of emails. A vague subject like “Please help” will likely get ignored. Be professional and specific.
Examples:
- Request to Remove or Update Article Published on [Date]
- Takedown Request: Outdated Content Affecting Personal Reputation
- Correction Request for Article: “[Headline]”
This helps your email get opened—and taken seriously.
2. The URL and Headline of the Article
Don’t make the editor hunt down the story. Provide a direct link to the article you’re referencing, along with the title and publication date.
Include:
- The full URL
- The exact headline as it appears
- Date published (if available)
This removes all ambiguity and keeps the conversation focused.
3. The Reason for Your Request
Be honest, factual, and respectful. You’re not demanding removal—you’re asking for reconsideration based on how the article is affecting you.
Strong reasons might include:
- The information is outdated
- Charges were dropped or the case was expunged
- The content is harming employment or safety
- The article involves a minor or a personal medical/legal matter
- The subject has made significant life changes
Avoid emotional language. Stick to facts and explain the impact.
4. Supporting Documentation
Back up your request with proof. Editors are far more likely to act when they see official documents or evidence.
Examples:
- Court records showing dismissal or expungement
- Letters of recommendation or character references
- Proof of rehabilitation, certifications, or community work
- Screenshots of online harassment or threats tied to the article
- Any corrections to factual errors in the story
You don’t need to attach your life story—just the pieces that clearly support your request.
5. A Polite Closing and Contact Info
Close with a short thank you and a professional tone. Let them know you’re available to speak or provide further details if needed.
Example:
Thank you for considering this request. I understand your editorial responsibilities and appreciate your time. If you need additional information or context, I’m happy to speak or provide documentation.
Include your full name, email, and phone number. Make it easy for them to follow up.
Final Thoughts
A takedown request isn’t about demanding removal—it’s about showing why keeping the story up no longer serves the public interest. When you take a calm, clear, and evidence-based approach, your chances of success go way up.
Need help crafting or sending a takedown request?
At Reputation Flare, we handle the process for you—professionally, discreetly, and with no upfront cost.
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